Overview

Public House uses a fixed quarterly billing schedule to ensure consistency, predictability, and transparency.

Invoices are issued on the same dates for all clients, and annual subscriptions are aligned to this schedule.

Billing Schedule

Public House invoices are issued quarterly on the following dates:

• January 1 → Includes Q4 usage (October–December)
• April 1 → Includes Q1 usage (January–March)
• July 1 → Includes Q2 usage (April–June)
• October 1 → Includes Q3 usage (July–September)

Each invoice reflects usage from the previous calendar quarter.

Annual Subscription Renewal

To simplify billing, all subscriptions are aligned to the quarterly schedule above.

Your renewal date is set to the nearest quarterly billing date.

• If your program starts within approximately one month of a billing date, your renewal may be aligned to that date
• Otherwise, your renewal will be aligned to the next quarterly billing date

What Happens at Renewal

At your renewal:

• Your annual subscription is billed
• It appears on your quarterly invoice
• Your new 12-month subscription period begins

Subscription Period

Your subscription always runs for 12 months from your aligned renewal date.

For example:

• Renewal date: April 1
• Subscription period: April 1 – March 31

Included Credits Timing

Any credits included in your annual subscription (such as Applicant Subscriptions or Electronic Signatures) are applied in the quarter following your renewal invoice.

This ensures:

• Clear separation between prior usage and new subscription capacity
• Accurate quarterly reporting

Example

Program Start: March 10

• Renewal date aligned to: April 1
• April 1 invoice includes:
• Q1 usage (January–March)
• Annual subscription for the upcoming year
• July 1 invoice includes:
• Q2 usage (April–June)
• Your included subscription credits

What Appears on Each Invoice

Each quarterly invoice may include:

• Usage charges from the previous quarter:
• Applicant Subscriptions
• Electronic Signatures
• Annual subscription charges (at renewal only)
• Any additional services completed during the billing period (if applicable)

Key Principle

All billing follows a fixed quarterly schedule, and all subscriptions are aligned to that schedule.

This approach ensures:

• Predictable billing dates
• Clear reporting periods
• Simplified budgeting and forecasting

Questions About Your Invoice

For a detailed breakdown of usage and definitions of invoice terms, see:

Definition of terms appearing in Quarterly Report Email